With document volumes growing exponentially every year, organizations are struggling to find a way to manage their documents in an efficient manner. In many cases, valuable, reusable knowledge assets only comprise a very small percentage of enterprise documents, making it very difficult for employees to find the information they need to do their jobs. Additionally, IT resources are carrying the burden of managing these enterprise documents and are struggling to deliver solutions that will be adopted by the business.
Inherit the power of SharePoint’s Document Management, Vuthao Document Management System is not only an archive content but also provides many features that helps users in creating, exploiting, and managing. Vuthao DMS helps managing the full lifecycle of enterprise documents from creation through retention according to the company document management policy.
The module helps reducing the storing space for documents and at the same time provide employees full access to information regarding the company rules, policies timely and accurately – this will effectively reduce the cost of information management.
Supports several commonly used web browsers such as Internet Explorer, Google Chrome, Mozilla Firefox, and Apple Safari.
Provides an optimal viewing experience with Responsive web design.
Supports many options to create contents such as:
Documents are managed based on content type using different metadata. The module also supports searching documents with metadata instead of browsing through many folders.
Provides Document library template, allows immediate deployment of document library as Forms library, Legal documents library, Corp documents library, and Email archive library.
Supports create Work record for processing works, managing document, archive documents.
This is a main tool for company to digitizing documents.
Provides many features to support collaboration in the process of drafting, revewing and approving documents
After the document was published, allows using the Facebook-like comments tool to exchange ideas on every document.
Provides the ability to manage permissions on individual libraries, and on individual folders, documents.
The module is equiped with mechanism to protect data similar to Recycle Bin of Windows.
Supports accessing documents with familiar softwares such as Microsoft Office, OneDrive for Business.
Supports searching for documents according to various criterias, full text search, preview search results.
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